Senior Executive Assistant, Marketing

Senior Executive Assistant, Marketing

General Summary: 
The Executive Assistant, Marketing, will support three Executives at Catalyst Brands, the SVP Creative & Creative Services, VP, JCP Integrated Marketing, and VP, Customer Marketing & Insights with time and calendar management, meeting preparation, assistance with reporting, travel and more as required. A successful candidate is highly detail-oriented, proactive, understands confidentiality and able to manage multiple priorities at once. This role requires a high level of judgment and the ability to work calmly under pressure, while ensuring all responsibilities are successfully met.

Key Responsibilities:
•    Provide administrative support for multiple Executives including, but not limited to, answering calls, travel arrangements, business meal reservations, expense processing, business events, appointment scheduling, and in-office meals.
•    Manage calendar, including accepting/rejecting meeting requests, booking local travel, diverting solicitors, managing schedule changes and printing necessary reports and attachments needed for each meeting.
•    Keep Executives on time and on schedule.
•    Organize and execute companywide meetings and other executive functions such as Owners Meetings and conferences.
•    Handle sensitive information with a high level of confidentiality.
•    Works on various ad-hoc projects.

Skills:
•    5 years of experience supporting a C-Suite executive or business leader
•    Computer proficient in Excel, Outlook, PowerPoint and Word 
•    Initiative and strong communication skills a must; ability to communicate effectively and succinctly, both verbally and on paper, and with all levels of an organization
•    Strong multi-tasker; flexible to changing priorities and managing multiple projects
•    Displays a sense of urgency; manages time efficiently and meets tight deadlines
•    Strong interpersonal skills

About Catalyst: 
Catalyst Brands reflects the bringing together the rich heritages of our brands with modern excitement and a new vision for success.  Six iconic brands came together under a unified powerhouse portfolio to celebrate the essence of American style.  We will leverage our rich history, resources and best-in-class industry talent to further build the success of our brands.  At Catalyst we are united in one shared purpose: We exist to ignite America’s most beloved retail brands to make fashion accessible to all.
For more opportunities to join our team please visit our careers page. 

DO NOT EDIT THE BELOW BULLETS – these exist on all JD’s

•    Travel may be required, based on business needs.
•    Adhere to regular in-office presence, including to engage in in-person team interaction, meetings and collaboration. Job duties may be performed effectively using the hybrid work program designated by the company.
•    Perform other duties as assigned by supervisor as the company retains the right to change duties to this position.
•    Must have authorization to work in the United States.

Physical Requirements:
•    Ability to safely and successfully perform the essential job functions consistent with the ADA, FMLA and other federal, state and local standards.
•    Ability to maintain regular and timely attendance consistent with the ADA, FMLA and other federal, state and local standards.
•    Ability to remain in a stationary position for up to 8 hours per day 
•    Ability to constantly operate a computer, other office equipment and look at a monitor for up to 8 hours per day 
•    Ability to clearly and accurately communicate and exchange information verbally, in writing, or through other means in person, telephonically, or through virtual communication methods
•    Ability to reach at or below shoulder level
•    Ability to carry equipment, move boxes/samples, etc.

About Catalyst: 
Catalyst Brands reflects the bringing together the rich heritages of our brands with modern excitement and a new vision for success.  Six iconic brands came together under a unified powerhouse portfolio to celebrate the essence of American style.  We will leverage our rich history, resources and best-in-class industry talent to further build the success of our brands.  At Catalyst we are united in one shared purpose: We exist to ignite America’s most beloved retail brands to make fashion accessible to all.
For more opportunities to join our team please visit https://www.catalystbrands.com/.
DO NOT EDIT THE BELOW BULLETS – these exist on all JD’s

•    Travel may be required, based on business needs.
•    Adhere to regular in-office presence, including to engage in in-person team interaction, meetings and collaboration. Job duties may be performed effectively using the hybrid work program designated by the company.
•    Perform other duties as assigned by supervisor as the company retains the right to change duties to this position.
•    Must have authorization to work in the United States.

Physical Requirements:
•    Ability to safely and successfully perform the essential job functions consistent with the ADA, FMLA and other federal, state and local standards.
•    Ability to maintain regular and timely attendance consistent with the ADA, FMLA and other federal, state and local standards.
•    Ability to remain in a stationary position for up to 8 hours per day 
•    Ability to constantly operate a computer, other office equipment and look at a monitor for up to 8 hours per day 
•    Ability to clearly and accurately communicate and exchange information verbally, in writing, or through other means in person, telephonically, or through virtual communication methods
•    Ability to reach at or below shoulder level
•    Ability to carry equipment, move boxes/samples, etc.

•    Performs related clerical and administrative activities such as calendar management, scheduling meetings, maintaining files, and coordinating events for leadership and their direct reports. 
•    Serves as the primary partner in managing travel, events, on-site logistics and coordination of meetings for the leadership and supporting teams. 
•    Leads and manages Expense reporting (via iExpense) for leaders and team with high attention to detail, urgency and flawless execution.  
•    Initiates and responds to email and telephone inquiries to resolve matters not requiring specific action of the manager. 
•    Serves as a daily resource for internal partners, guiding them through questions, maintains an in-depth knowledge of resources within the division and directs parties to those resources as appropriate.    
•    Prepares, maintains, and updates data, reports, and records required by management utilizing Excel, Word, Outlook, Visio and PowerPoint.

•    3-5 years experience as a corporate executive assistant or in a support role; previous experience working in marketing, retail or for a consumer products company preferred.   
•    Demonstrates excellent judgment and strong awareness of ramifications when speaking to highly visible partners and vendors internally and externally. Strong-diplomatic skills.  
•    Excellent writing and composition skills; shows an ability to influence multiple audiences through their written communication. 
•    Accuracy, strong attention to detail.
•    Strong organization skills, multi-tasking high volume work requests and able to re-prioritize on the fly while possessing strong flexibility and adaptability.
•    Highly proficient in Microsoft Office (Word, Excel, PowerPoint); experience building presentation decks.

What you get:

We offer a competitive benefits package including medical/dental/vision, term life insurance, paid vacation/holidays, 401(k) Savings Plan with company match, and an associate discount on JCPenney merchandise.

About JCPenney: 
JCPenney is the shopping destination for diverse, working American families. With inclusivity at its core, the Company’s product assortment meets customers’ everyday needs and helps them commemorate every special occasion with style, quality and value. JCPenney offers a broad portfolio of fashion, apparel, home, beauty and jewelry from national and private brands and provides personal services including salon, portrait and optical. The Company and its 50,000 associates worldwide serve customers where, when and how they want to shop – from jcp.com to more than 650 stores in the U.S. and Puerto Rico. In 2022, JCPenney celebrates 120 years as an iconic American brand by continuing its legacy of connecting with customers through shopping and community engagement. Please visit JCPenney’s Newsroom to learn more and follow JCPenney on Facebook, Instagram, Twitter and LinkedIn.
 
For more opportunities to join our team please visit our careers page.